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Expired Vacancy
Exhibition Coordinator (FTC)

Royal Academy of Arts
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   Location: London
   Salary: Up to £28,000
Experience: Mid Level
Deadline: 22 July 2018




Please note that this vacancy has expired and you can no longer apply.

This position is subject to Enhanced DBS and 5 year reference checks

About the Royal Academy of Arts

The Royal Academy of Arts is one of the UK’s foremost arts institutions and our vision is to be a clear, strong voice for art and artists. It is a particularly exciting time in our history. To celebrate our 250th anniversary, we have unveiled our newly expanded campus, with more space than ever before to make, debate and exhibit art. The new RA has a link between our Piccadilly and Burlington Gardens galleries for the first time, a new lecture theatre, and an expanded RA Schools giving our students more space to create.

About this position

The Royal Academy presents a world class programme of exhibitions and displays each year focusing on living, modern and historic artists, architects and large-scale surveys of major civilisations. From 2018, the Academy is presenting a new programme of displays devoted to Architecture and the Royal Academy Schools, in two new project spaces designed by David Chipperfield RA as part of the redeveloped campus.

The displays programme will have an open, active and experimental feel, and will primarily consist of specially commissioned projects by architects and alumni of the Schools.

In this 12 month FTC, the Exhibitions Coordinator (Displays) will contribute to the successful delivery of the displays programme, by project managing 6 displays annually from inception to conclusion, ensuring the smooth running of all display logistics and adherence to defined budgets.

About you

You will have previous experience of organizing exhibitions or displays, commissioning new works with specific and robust experience of loan negotiation, organizing transport, insurance and, touring exhibitions, budget management, and planning exhibition installs, including AV, graphics, installation build and production. Previous experience working with architects and artists is advantageous.

You will have exceptional project management skills and have the ability to work simultaneously on numerous projects.

You will demonstrate excellent interpersonal, communication and stakeholder management skills, and an adaptable approach to work with the ability to achieve projects within tight deadlines. The ability to speak another European language would be advantageous.

You must demonstrate a genuine interest and knowledge of the field of contemporary art and architecture and a sound understanding of the Royal Academy of Arts.

What benefits do we offer?

We offer a very generous pension scheme, contributing up to 10% of your salary into a defined contribution scheme. 

On top of 25 days’ holiday and 8 days bank holiday each year, we close between Christmas Eve and New Year, allowing staff additional paid holiday.

Staff are encouraged to attend free History of Art and life drawing classes on site.  We also have a staff choir, running club and craft club. Best of all, we have a reciprocal agreement with many leading museums and art galleries in London and New York, that allow you to enter for free with your staff pass.

Closing date for applications: Sunday 22 July 2018                   

Interviews to be held week commencing: 6 August 2018

JOB DESCRIPTION

BACKGROUND

The Royal Academy presents a world class programme of exhibitions and displays each year focusing on living, modern and historic artists, architects and large-scale surveys of major civilisations. From 2018, the Academy is presenting a new programme of displays devoted to Architecture the Royal Academy Schools, in two new project spaces designed by David Chipperfield RA as part of the redeveloped campus.

The Architecture displays programme will have an open, active and experimental feel, and will primarily consist of specially commissioned projects. It will engage architects and artists in creating new elements and/or environments for display, and will be connected to a broader Architecture programme of talks and events.

The Royal Academy Schools is an independent school of contemporary fine art at postgraduate level. The programme in the Weston Studio, situated at the heart of the Royal Academy Schools, will consist of experimental projects, installations, and interventions. The Weston Studio programme will reflect the pedagogic context of the RA Schools, with an emphasis on new and experimental work by graduates of the RA Schools.

MAIN OBJECTIVE

This new position will contribute to the successful delivery of the displays programme for the Weston and Architecture Studios, by project managing the displays annually from inception to conclusion, ensuring the smooth running of all display logistics and adherence to defined budgets.

MAIN DUTIES

• Work closely with the Architecture Department and RA Schools as well as any internal and external contributors to inform the artistic and curatorial development of the temporary displays based on practical, logistical and financial consideration.

• Establish positive working relationships with all key internal and external stakeholders, work with diplomacy and discretion at all times.

• Oversee and coordinate the realisation of each project, working with the Architecture Programme Curator, RA Schools Curator, RA Schools Programme Manager, external contributors and the Academy’s Estates Team on all areas of production, installation and de-installation.

• Work in conjunction with the Estates team, to ensure that health and safety and CDM regulations are complied with at all time.

• Oversee the production and installation of all graphic material, as well as all interpretation materials.

• Draft and manage the overall project timeline, as well as installation/de-installation schedules and team-working plans for reference by external stakeholders (architects, artists, guest curators, exhibition designers, contractors); and RA departments (including Build Management, Art Handlers, Engineers, Security).

• Organise transport, insurance, installation and de-installation of each display, appointing and liaising with transport agents, the RA’s commercial insurers and the RA’s art handling team.

• Manage contractual arrangements relating to external consultants, including architects, artists, curators, designers as appropriate, with approval and support from in house legal team; liaise with the Build Manager on the appointment and management of any build contractors.

• Where necessary, negotiate and authorise any loan agreements, managing all correspondence in relation to any conservation, transport, insurance and display matters.

• Manage display related image and photographic rights and reproductions.

• Contribute to the formulation of display budgets and managing all aspects of the budgets, tracking estimates, expenditure, organising purchase orders, authorising invoicing as per RA policy etc.

• Attend relevant meetings including Display Development and Operation meetings, and set up project meetings with relevant stakeholders as appropriate.

• Liaise with internal departments as necessary during all stages in the planning, organisation and delivery of specific projects to ensure good information flow and smooth delivery of each display, circulating delivery and installation schedules as appropriate, attending Turnaround meetings etc.

• Monitor and oversee the upkeep of the space and display.

• Represent the Exhibitions Department, as appropriate, at cross-organisational meetings such as disaster planning, induction programme delivery, sustainability sub-groups, etc., and also externally.

• Assist with other projects and undertake any other duty which may reasonably be allocated by the Senior Exhibitions Manager, and other senior officers.

• Ensure that Health & Safety policies, procedures and regulations are known, understood and complied with by you, the team and internal and external colleagues and suppliers.

 

PERSON SPECIFICATION

KNOWLEDGE

  • Keen interest in contemporary art and architecture.
  • Graduate or Postgraduate qualification in Museum Studies, Gallery Management, Art History/ Visual Cultures, Fine Art, Architecture, Design or equivalent.
  • Knowledge of a second language would be an advantage but not essential.

SKILLS

  • Well-honed project management skills, well organised, an excellent administrator with good attention to detail
  • Ability to work simultaneously on numerous different projects
  • Ability to develop strong working relationships with colleagues across the department, other Academy staff, artists, conservators and external contractors such as designers and transport agents.
  • An adaptable approach to work, to achieve agreed deadlines and projects within tight schedules.
  • First class communication skills, both written and spoken; strong drafting skills
  • Ability to compile and present complex reports, maintain clear and concise records, filing and effective monitoring systems.
  • Highly computer literate with specific knowledge of Excel, Word and databases.
  • Commercially minded, numerate, with strong negotiation skills

EXPERIENCE

  • Relevant exhibition organisation experience, gained in an equivalent visual arts organisation or similar.
  • Previous experience of working with artists and architects in developing new projects an advantage.
  • Previous experience of working with and managing Designers and Graphic Designers.
  • Demonstrable experience of schedule planning.
  • Practical experience in the transportation, installation/de-installation and display of a broad range of artworks and/or design objects together with other registrar duties.
  • Robust experience of exhibition budget formulation and monitoring; ability to highlight specific issues and implications for discussion with senior managers.
  • Experience of preparing and negotiating agreements and contracts associated with exhibition organisation, including partnership agreements.
  • Experience of organising and co-ordinating tender processes and commissions an advantage.

PERSONAL QUALITIES

  • Excellent diplomatic, interpersonal and communication skills – to effectively manage relationships with artists, architects, designers, lenders, individuals, agencies, institutions, designers, transport agents, drivers, couriers and conservators
  • Ability to work flexibly and collaboratively as a team member in a project-based environment – initiating and building on ideas with a positive attitude.
  • Confident and assertive
  • A genuine interest and knowledge of art and architecture, and a sound understanding of the Royal Academy of Arts.

 

 


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