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Expired Vacancy
Head of Finance for Contemporary Mayfair Gallery and Event Space

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   Location: London
   Salary: £40,000
Experience: Varied
Deadline: 31 January 2017

Please note that this vacancy has expired and you can no longer apply.

We are looking for a part-time Head of Finance for a contemporary Mayfair gallery and event space.

The post holder will be the sole person responsible for maintaining the accounts of the gallery and liaising with the external accountant.


This role will include Accounts payable, maintenance of debtor ledgers, payroll for the staff members, VAT preparation and lodgement as well as preparation of the monthly management accounts for the directors.  The directors also have a number of other entities you will be looking after which are property holding entities.  As you will be the sole person responsible for controllership, you will have a complete responsibility for ensuring everything is completed, submitted and paid by the required deadline.

There will be regular interaction with the gallery’s stable of artists as you keep them appraised of their sales progress and manage their payments as works are delivered.

Responsibilities include:

  • Running the bookkeeping function in-house, updating systems and accounting software (Xero)
  • Keeping accurate records of income and expenditure and performing reconciliations with bank statements (familiarity with working across various currencies is desirable)
  • Ensuring accurate and timely execution of monthly reports, management accounts, VAT returns and year-end procedures
  • Producing P&L reports after each exhibition or art-fair
  • Running company payroll
  • Supporting the Director and gallery team in the overall financial management and growth of the organisation
  • Assisting with budgets and spending


  • Experience with imports & exports procedures including bonded warehousing and temporary admission
  • Experience in second hand margin scheme
  • Highly organised and trustworthy withholding the upmost confidentiality
  • Working knowledge of FileMaker


  • Experience using MAC operating systems and Google Suite


Salary is £40k (flexible).

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