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Expired Vacancy
Administrator / Junior Proposals Writer – Proposals

Christie's
, ,
Deadline: 07 October 2018




Please note that this vacancy has expired and you can no longer apply.

To provide administrative support to the team that writes, designs and produces persuasive, high-quality proposal documents/presentations – to tight deadlines – in order to win business for Christie’s. The candidate will work closely with all members of the Proposals Team at King Street. The candidate will carry out administrative tasks and will also be trained as a Junior Writer.

Key Responsibilities/Tasks of the Administrator section of the job:

(Duties include, but are not limited to, the following):

•                             Update templates and statistical information sheets, and complete post-sale reports following major sales and at the end of each season in a proactive effort to prepare for the upcoming business-getting period.

•                             Updating our Filemaker database: entering new projects daily, contacting specialists for feedback, updating wins/losses weekly, and circulating a weekly and monthly report.

•                             To provide any other administrative support as required by the team

Key Responsibilities/Tasks:

(Duties include, but are not limited to, the following):

•                             Writing:  The Proposals Writer is expected to use all gathered information to write a proposal, which answers the brief effectively and presents a clear argument to the client.

•                             Thinking strategically, and finding solutions, often in discussion with senior management:  the Proposals Writer will be required to deal with personnel of all levels at Christie’s.  The initial stage of every proposal project is the briefing – essentially a meeting with the relevant client contact(s), where the most effective strategy for the proposal is determined.  The Proposals Writer is expected to lead this discussion, and emerge with enough information to start assembling the proposal.  At the end of the briefing, the Proposal Writer should not leave before every person involved knows exactly what they are expected to contribute (text, images etc) and by what date.

•                             Project and client management:  Dealing with the initiator of the project and any other involved parties (there are normally 3-5), the Proposals Writer is expected to bring the project to completion, incorporating all necessary new information, developments and amendments.  The Proposals Writer must be willing to act as a point of liaison between all involved parties for the duration of the project, and take responsibility for smooth communication at all times. It is the Proposal Writer’s responsibility to manage all stages of the project timetable. Following the completion of the proposal, it is the Writer’s responsibility to collect feedback from specialists, including their reasons for success or failure, and use this information for future proposals.

•                             Analysing information and using it creatively: Drawing on all available information sources, the Proposals Writer must be able to form an original and persuasive argument.

•                             Working to tight deadlines: All proposals must be completed to deadline.  This can involve working late, so some flexibility is required.  At the outset of each project, a timetable/working schedule must be submitted by the Proposals Writer to all involved parties, and it is the responsibility of the Writer to continually review, update and circulate this timetable as the project develops.

•                             ‘Promise’ checking:  The Proposals Writer must work closely with support and operational departments (eg, Marketing, Tours and Exhibitions, Special Events, Operations) to ensure that the best marketing plan is offered within an allocated budget and within a feasible timeframe.  Every marketing element offered to the client to promote their property (advertising, touring, exhibiting etc) must be approved before the final proposal is sent out.

•                             Researching and updating information for use in proposals, such as: statistics/market share for specialist categories, Proposals Library server, information on growth markets etc.

•                             Guiding the design process: The Proposals Writer must brief a Graphic Designer within the department to produce a proposal document which meets both the expectations of the client and the specialist.  The Writer should direct and oversee the entire production process, from scanning images to the layout of text and images, through to printing and binding.

•                             Proofing: the Writer should be prepared to proof thoroughly other writers’ documents at the final stage of production.

•                             Help to create solutions for smaller business-getting efforts: including letter-writing, layout for illustrated letters, co-ordination of mock-ups, developing generic template-style documents for lower-end business-getting purposes.

Skills/Competencies Required:

The Candidate Must:

•                             be educated to degree level or equivalent

•                             1 – 3 years’ experience

•                             have strong, persuasive writing skills including excellent grammar

•                             have an interest in Art History and the art market

•                             be highly organised (demonstrate ability to multi-task and prioritise effectively)

•                             have strong attention to detail

•                             be confident, with excellent interpersonal skills

•                             have proven time-management skills

•                             speak English as their first language (a second European language would be desirable)

•                             be able to work on projects alone, but also work well as part of a team

•                             be quick to learn and implement

•                             be able to work well under pressure

•                             have a strong sense of personal accountability

•                             be computer literate (although InDesign, Photoshop and GoMobile training can be given)

•                             be numerate and have keen analytical skills

•                             have a strong visual sense

•                             have the energy and commitment to work the hours necessary to meet tight deadlines

•                             be prepared to be assertive when necessary


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