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Expired Vacancy
Legacy and Campaigns Officer

Royal Academy of Arts

Please note that this vacancy has expired and you can no longer apply.

About the Royal Academy of Arts

For 250 years, the Royal Academy of Arts (RA) has existed to champion art and artists.   Founded in 1768, it remains one of the world’s foremost independent arts institutions, providing a clear, strong voice for art and artists to this day.   From our newly expanded campus, opened this year following the most successful fundraising campaign in our history, we offer an outstanding programme of exhibitions, learning and debate.   The RA Schools are at the heart of our campus, and offer the only completely free full time post-graduate fine art education in the UK.

About the role

The Major Gifts and Campaigns team is responsible for raising significant philanthropic income to support the RA’s mission and values, managing relationships with donors, creating engaging giving opportunities, matching and exceeding our donors’ expectations.

Within the Major Gifts and Campaigns team, the Legacy and Campaigns Officer will help to drive forward and implement the strategy to maximise income from gifts of legacy, appeals and ‘always on’ fundraising initiatives. To support the upcoming endowment campaign, you will play an important part in the development of campaign literature, bespoke proposals for individuals, and operational support for the growing legacy programme. This will include providing regular and detailed income reports, maintaining the database and helping to bring all legacy case files to completion. Following the success of the RA’s recent capital fundraising campaign, you will also administer any future mass fundraising appeals.

This role will be a critically important part of our team. You will need to be flexible and enthusiastic, and able to demonstrate a genuine interest in the visual arts and a passionate belief in the work, vision and mission of the Royal Academy of Arts.

The benefits we offer

  • A very generous pension, contributing up to 10% of your salary into a defined contribution scheme
  • In addition to 25 days’ holiday and 8 days’ bank holiday each year, we close between Christmas Eve and New Year, allowing staff additional paid leave
  • Staff are encouraged to attend free History of Art and life drawing classes on site
  • We also have a staff choir, running club and craft club
  • Best of all, we have reciprocal agreements with many leading museums and art galleries in London and New York that enable you to enter for free with your staff pass.

Closing date for applications: 14 October 2018 (midnight)                  

Interviews to be held w/c:        22 October 2018       




This position will play a key operational role in helping to drive forward and implement the agreed strategy for maximising the RA’s income from gifts of legacy, appeals and ‘always on’ fundraising initiatives.

You will provide operational support to the Legacy Manager to ensure the delivery of the RA’s growing legacy programme as we enter the most ambitious endowment campaign in the institution’s history. This will include providing regular and detailed income reports and helping to bring all legacy case files to completion.  You will oversee and administrate legacy approaches to the RA’s various memberships tiers, legacy communications and events, as well as maintaining the database and providing administrative support where needed.

Your will also support the Major Gifts team on the development of literature, as well as bespoke proposals for individuals, with a particular focus on the upcoming endowment campaign

Finally, after the success of the RA’s recent capital fundraising campaign for Burlington Gardens, you will also administer any future mass fundraising appeals, working with the Public Appeal Working Group, as well as ongoing ‘always on’ fundraising initiatives.


Legacy Programme

  • Offer 360◦ support of the RA’s portfolio of existing and potential legacy donors, contribute to strong relationships, and create stewardship opportunities to ensure donors, and in some cases their families, are recognised and thanked appropriately
  • Work with the Legacy Manager to bring all legacy case files to completion; review and approve estate accounts, IHT calculations, discretionary payments, disputes and specific allocations
  • Act as a point of contact for a portfolio of legacy case files and endowed funds: communicate knowledgeably and diplomatically with the legal profession, executors, families and colleagues
  • Produce regular income reports and forecasts for monthly and annual reporting purposes
  • Help to investigate and implement the development of a legacy giving circle (name TBC) to increase loyalty among legacy pledgers
  • Support the delivery of cultivation and stewardship events within the context of the broader fundraising strategy, providing practical support including compiling and managing guest lists
  • Support the development of campaign literature and materials aimed at various membership tiers, as well as bespoke proposals for individuals, with a particular focus on the upcoming endowment campaign
  • Use the departmental database to log and track approaches, donor agreements, income, benefit delivery and events management
  • Investigate methods for integrating the legacy programme with the major gifts programme, maximising opportunities for philanthropic giving

RA Appeals/ ‘Always On’ Fundraising

  • Provide operational support for ‘always on’ funding initiatives and future fundraising appeals, and support the Appeals Project Team and Major Gifts Team in meeting financial objectives
  • Produce regular income and project progress reports to relevant internal stakeholders
  • Support the development of appeal literature and other materials
  • Ensure donations to all appeals and ‘always on’ funding initiatives are appropriately acknowledged and thanked
  • Use the departmental database to log and track approaches, donations, income and benefit delivery
  • Act as the point of contact for RA Appeals and ‘always on’ fundraising initiatives both externally and internally
  • Support the Appeals Project Team and Major Gifts Team in the development of further ‘always on’ fundraising initiatives, as well as opportunities for moving donors up the donor ladder to maximise philanthropic giving
  • Work with the Major Gifts Team to develop and create proposals for support from individuals and trust and foundations for support of relevant RA Major Gift Appeals.

General/ Financial Administration

  • Responsible for tracking expenditure budget against agreed deliverables
  • Maximise income by supporting tax effective giving, and ensuring timely and effective gift processing
  • Be flexible, with a willingness to work non-traditional hours (and be available to travel in the UK)
  • Work collegiately to promote a supportive team culture and ‘one RA’
  • Take responsibility for ensuing the RA adheres to recent GDPR regulations
  • Ensure Health and Safety policies, procedures and regulations are known, understood and complied with by yourself, your team (if applicable) and any contractors, suppliers and all others who work with the team.
  • Undertake any other duty which may reasonably be allocated by the Legacy Manager




  • Educated to degree level or equivalent
  • Experience working in a professional fundraising environment
  • Meticulous eye for detail, strong writing style and a rigorous approach to process
  • Ability to deal with sensitive issues and queries with tact and absolute discretion
  • Strong project management and organisational skills and the ability to create and maintain working systems
  • Ability to manage time efficiently, work to deadlines and balance immediate and long-term priorities
  • Sound financial acumen and good knowledge of UK charitable giving, data protection and taxation law as applies to fundraising, and the Fundraising Codes of Practice
  • Experience of working in a results driven environment, delivering success against key targets
  • Experience of developing and coordinating-scale large fundraising appeals
  • A self-starter with an efficient and hard-working approach
  • A lively interest in, and understanding of the RA, and a passionate belief in its mission
  • An understanding of, and commitment to, the value and practice of effective fundraising and excellent supporter care
  • Highly proficient user of Microsoft Office products, Raisers Edge fundraising database and CRM systems
  • Knowledge of recent GDPR legislation


  • Institute of Legacy Management Certificate in Charity Legacy Administration (CiCLA)

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