The Royal Academy of Arts (RA) is one of the UK’s foremost arts institutions. We are best known for our programme of world-class exhibitions including Ai Weiwei, Abstract Expressionism and Painting the Modern Garden: Monet to Matisse. It is a particularly exciting time in our history. An ambitious ‘Masterplan’ by David Chipperfield RA has recently been completed, redeveloping our 2.5-acre campus in Mayfair in time for our 250th anniversary this year. The works have united our two buildings, created new galleries for more exhibitions, a 260-seat lecture theatre, learning studio and new spaces dedicated to free displays of our Collection, works by RA Schools students, Royal Academicians and as architecture projects. We are an innovative, forward-looking and commercially astute organisation that receives no government operating subsidy.
About this position
The RA’s HR team supports more than 380 staff members and up to a further 150 temporary workers during our busy exhibition periods. The team delivers a range of HR services, covering the employee lifecycle from recruitment, induction, L&D, performance management and employee relations to compensation, benefits and pensions.
This is a newly created position within the RA’s HR Team. We are looking for enthusiastic, collaborative candidates who have a passion for Recruitment. With this role there is a real opportunity for us to make an impact in this area. We have lots we can do from finding efficiencies in our current processes and making the best possible use of our ATS to rolling out a social media strategy and promoting the employer brand.
The successful candidate will be a graduate or equivalent with at least 2-years’ experience in Recruitment or with Recruitment as part of their role. That experience could have been gained in an agency or as part of a wider HR Team demonstrating a commitment to a career in Recruitment. Experience of working with an ATS is essential and there is so much to get your teeth into you’ll need to be exceptionally well organised, accurate and have excellent attention to detail.
We employ a wide range of skills set at the RA so you should be flexible enough to hire a wide range of staff with differing levels of experience – whether that’s an Exhibitions Manager, an Editor or a Finance Analyst. You should be able to understand and manage the full range of stakeholders that come with such a varied workforce and be able to take their requirements and work well with each one.
We want a real bright spark, who has bags of passion and enthusiasm and is a great communicator who I can think outside of the box and come up with new ideas for hiring top talent. You should have sensibilities around identifying the best routes to hire – whether that’s networking on Linked In, placing adverts, or using an external agency.
Closing date for applications: 24th March 2019
Interviews to be held week commencing: 25th March 2019
Title Recruitment Advisor
Department Human Resources
Reporting to HR Business Partner
To provide comprehensive and effective Recruitment support to the business of a consistently accurate and high standard.
To deliver the social media attraction strategy of the RA, ensuring the values of the RA and its employer brand is well represented across multi-platform social media.
To work collaboratively as part the HR Team, delivering people led initiatives.
In conjunction with the HR Team, support the hiring manager, to draft job descriptions and person specifications that accurately describe the role along with the skills and attributes required
With the hiring manager draft engaging, on-brand job adverts
Place adverts on the RA Careers site, as well as other appropriate websites, job boards and social media, remaining within budget
Reply to recruitment queries; assisting hiring managers with the shortlisting process on Cascade
Where required, in conjunction with hiring managers, draft interview questions and tests
Where required, participate in panel interviews
Manage communication to candidates via Cascade
Prepare formal offer/rejection letters
Work with the HR Team to ensure successful candidates have the right to work in the UK
Devise and roll out on an on-going basis training for all line managers on best practice Recruitment
Ensure all line managers have the skills to recruit effectively
Be the guardian of the Recruitment process
Devise appropriate Recruitment templates, ensuring they are maintained updated, as required, and mangers know how to use them.
Social Media/ Employer Brand
Undertake a review and continuously evaluate the next advertising mechanisms for the RA to maximise coverage, keeping within budget
With guidance from the Head of HR and the Communications Team present the RA on social media in a way that enhances our offering and increases attraction
Undertake and participate in projects that enhances our social media usage and employer brand
Work closely with Internal Communications Executive to share recruitment information for inclusion in weekly RAdar newsletter
Social Media includes but is not limited to LinkedIn and Glassdoor
Primary user and system administrator of Recruitment module of Cascade
With the HRBP/ Head of HR devise and maintain management information reports, building queries in Cascade
Assist HRBPs by managing the flow of management information from the system, ensuring all automated reports are useful and timely.
Support the HRBPs in development of relevant and culturally specific HR analytics
Ensure all users of the system (line managers) are able to use the system to its best advantage
Champion Cascade as a self-service one stop Recruitment system to hiring managers across the RA
Take responsibility for the projects assigned to you, driving the HR Agenda forward
Work collaboratively with the team to deliver the HR Project Plan
Feed into the HR Plan, Recruitment stream projects, identifying new initiates and directions the RA can take to be the best in Recruitment
Be the face of the RA to all potential new employees, offering them a professional experience of Recruitment at the RA.
Ensure best practice Recruitment knowledge is kept up-to-date and accurate through regular attendance of Recruitment briefings and conferences, e.g. CIPD
To endeavour to be part of the HR Team and maintain Recruitment as a solid link into that Team
Ensure Recruitment spend stays within budget
Ensure that Health & Safety policies, procedures and regulations are known, understood and complied with by you, the team and internal and external colleagues and suppliers
Undertake any other duty which may reasonably be allocated the by the Head of Human Resources
Graduate or equivalent with at least 2 years Recruitment experience, gained in an agency as a recruitment consultant or as progressive team of direct recruiter
Working towards a CIPD qualification
Committed to a career in HR/ Recruitment
Experience of working with a Recruitment system
First class English, both written and spoken
Strong commercial acumen, able to negotiate good deals with suppliers
Exceptionally well organised, accurate with excellent attention to detail
Collaborative, a good team worker and communicator
Approachable, and friendly with the ability to forge strong working relationships
Get the latest ARTSODA vacancies, straight in your inbox
Don't miss another opportunity, simply fill in your details below and we'll email you when new vacancies comes in.
Privacy and cookies policy
1.1 We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information.
2. Collecting personal information
2.1 We may collect, store and use the following kinds of personal information:
(a) Information about your computer and about your visits to and use of this website including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths
(b) Information that you provide to us when registering with our website including your email address and other personal details
(c) Information that you provide when you provide when applying or expressing interest in an advertised vacancies or completing your profile on our website including your name, profile pictures, gender, date of birth, address details, interests and employment details
(d) Information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters including your name and email address
(e) Information that you provide to us when using the services on our website, or that is generated in the course of the use of those services including the timing, frequency and pattern of service use
(f) Information contained in or relating to any communication that you send to us or send through our website including the communication content and metadata associated with the communication
(g) Any other personal information that you choose to send to us; and provide details of other personal information collected.
2.2 Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with this policy.
3. Using personal information
3.1 Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
3.2 We may use your personal information to:
(a) Administer our website and business
(b) Personalise our website for you
(c) Enable your use of the services available on our website including the ability to express interest in or apply for listed vacancies and only where required and with your express consent will transfer your personal details and any attachments to the appropriate recruiter.
(d) Send you email notifications that you have specifically requested
(e) Send you our email newsletter, if you have requested it. You can inform us at any time if you no longer require the newsletter
(f) Send you marketing communications relating to our business, where you have specifically agreed to this, by email or similar technology you can inform us at any time if you no longer require marketing communications
(g) Provide third parties with statistical information about our users but those third parties will not be able to identify any individual user from that information
(h) Deal with enquiries and complaints made by or about you relating to our website
(i) Keep our website secure and prevent fraud
(j) Other uses
3.3 If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.
3.4 We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.
4. Disclosing personal information
4.1 We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
4.2 We may disclose your personal information to any member of our group of companies this means our subsidiaries, our ultimate holding company and all its subsidiaries insofar as reasonably necessary for the purposes set out in this policy.
4.3 We may disclose your personal information:
(a) To the extent that we are required to do so by law;
(b) In connection with any ongoing or prospective legal proceedings;
(c) In order to establish, exercise or defend our legal rights including providing information to others for the purposes of fraud prevention
(d) To any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
4.4 Except as provided in this policy, we will not provide your personal information to third parties.
5. International data transfers
5.1 Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this policy.
5.2 Information that we collect may be transferred to the following countries which do not have data protection laws equivalent to those in force in the European Economic Area: the United States of America.
5.3 Personal information that you publish on our website or submit for transfer to recruiters may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.
5.4 You expressly agree to the transfers of personal information described in this Section 5.
6. Retaining personal information
6.1 This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.
6.2 Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6.3 Notwithstanding the other provisions of this Section 6, we will retain documents (including electronic documents) containing personal data:
(a) To the extent that we are required to do so by law;
(b) If we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
(c) In order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
7. Security of personal information
7.1 We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
7.2 We will store all the personal information you provide on our secure password- and firewall-protected servers.
7.3 All electronic financial transactions entered into through our website will be protected by standard and proven encryption technology protocols.
7.4 You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
7.5 You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password except when you log in to our website.
8.1 We may update this policy from time to time by publishing a new version on our website.
8.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
8.3 We may notify you of changes to this policy by email
9. Your rights
9.1 You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:
(a) The supply of appropriate evidence of your identity for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address.
9.2 We may withhold personal information that you request to the extent permitted by law.
9.3 You may instruct us at any time not to process your personal information for marketing purposes.
9.4 In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
10. Third party websites
10.1 Our website includes hyperlinks to, and details of, third party websites.
10.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties.
11. Updating information
11.1 Please let us know if the personal information that we hold about you needs to be corrected or updated.
12. About cookies
12.1 A cookie is a file containing an identifier, a string of letters and numbers that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
12.2 Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
12.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
12.4 Cookies can be used by web servers to identify and track users as they navigate different pages on a website and identify users returning to a website.
13. Our cookies
13.1 We use both session and persistent cookies on our website.
The names of the cookies that we use on our website and the purposes for which they are used are set out below.
14. Analytics cookies
14.1 We use Google Analytics Universal to analyse the use of our website.
14.2 Our analytics service provider generates statistical and other information about website use by means of cookies.
14.3 The information generated relating to our website is used to create reports about the use of our website.
15. Blocking cookies
16.1 Most browsers allow you to refuse to accept cookies; for example:
(a) In Internet Explorer you can block cookies using the cookie handling override settings available by clicking "Tools", "Internet Options", "Privacy" and then "Advanced";
(b) In Firefox you can block all cookies by clicking "Tools", "Options", "Privacy", selecting "Use custom settings for history" from the drop-down menu, and un-ticking "Accept cookies from sites"; and
(c) In Chrome, you can block all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Content settings", and then selecting "Block sites from setting any data" under the "Cookies" heading.
16.2 Blocking all cookies will have a negative impact upon the usability of many websites.
16.3 If you block cookies, you will not be able to use all the features on our website.
17. Deleting cookies
17.1 You can delete cookies already stored on your computer; for example:
(a) In Internet Explorer, you must manually delete cookie files you can find instructions for doing so at http://windows.microsoft.com/en-gb/internet-explorer/delete-manage-cookies#ie=ie-11;
(b) In Firefox you can delete cookies by clicking "Tools", "Options" and "Privacy", then selecting "Use custom settings for history" from the drop-down menu, clicking "Show Cookies", and then clicking "Remove All Cookies"; and
(c) In Chrome, you can delete all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Clear browsing data", and then selecting "Cookies and other site and plug-in data" before clicking "Clear browsing data".
17.2 Deleting cookies will have a negative impact on the usability of many websites.
18. Data protection registration
18.1 We are registered as a data controller with the UK Information Commissioner's Office.
19. Our details
19.1 This website is owned and operated by Artsoda Media Ltd., a company registered in England charity (number 10897417). Our trading address is 15 Stratton St., Mayfair, London, W1J 8LQ, UK. If you have any other questions about this policy, you can write to us at our head office or email firstname.lastname@example.org or call us on +442030360031.